20 Smart Productivity Hacks I Used To Become 400% More Productive

Looking to up your productivity game? Well, you’ve come to the right place. Utilizing smart productivity hacks is a…

Looking to up your productivity game? Well, you’ve come to the right place. Utilizing smart productivity hacks is a great way to push yourself to that next level.

Something to keep in mind though: productivity is an ever-changing landscape.

What worked for you today won’t necessarily work for you tomorrow. So, if you’re looking to increase your productivity, what you really need is to be deliberate with your time.

One way that I love to do that is through productivity hacks. In fact, when applied properly, it feels like my productivity levels increase by 400%!

Now you may be wondering… How did you calculate that you are 400% more productive?

Great question!

And the answer is… err… a little un-scientific. That number isn’t a cold hard stat, it’s more a feeling. Like, after implementing these productivity hacks, I feel more productive. Am I really 400% more productive?

Beats me.

But what I do know is that through these hacks I am able to get more of the right stuff done and better manage my time. And that’s probably why you’re here too.

 

20 Smart Productivity Hacks I Used To Become 400% More Productive

Everyone wants to be more productive. They want to get more done faster and faster and faster.

But why?

If you stop and consider why you actually want to be more productive, you may think it’s:

  • Because you want to be more efficient
  • Or so that you can prove to others how hard working you are
  • Or just to get things done quickly for productivity’s sake

But that is too small of thinking. You need to think bigger!

Understand that productivity and time management aren’t the end-all-be-all. In actuality, they are tools that, when used properly, will allow you to create your dream life.

In other words, by effectively managing your time and by getting the right stuff done, you will be able to create an amazing life for yourself – one where you achieve your goals and become the person you want to be.

Now, that’s something I cover in great detail within my time mastery courses. But far as this particular post goes, don’t see these productivity hacks as just a way to get things done faster; see them as a way to create more time for yourself.

Time that can be spent working towards your goals (see my post on how to set goals), building a better future, creating your dream life. See these hacks as a way to get you closer to where you want to go!

And now, without further ado, let’s jump into the 20 smart productivity hacks I used to become 400% more productive.

 

Use these smart productivity hacks to get more of the right stuff done. Discover what I used to boost my productivity and take my effectiveness to the next level.

 

1. Productivity hacks – Batch similar tasks 

One of the best productivity hacks is also one of the simplest – group similar tasks together. For example, you can:

  • Respond to your email
  • Edit large quantities of photos
  • Write down several sets of notes

Focus on one theme of tasks at a time to better utilize your focus. 

Bonus: Want some helping batching your tasks together? Try one of these productivity tools.

 

2. Make a Wins List

As you go about your day, keep a list of wins that you acquire. That could be getting a task done faster, getting an A on an exam, or making a sale.

Each win you add to your list will make you more motivated to get things done. As your wins list grows longer, so will your enthusiasm to add things to it.

 

3. Productivity hacks – Play a wordless song

On repeat. On a loop. Play that song (or playlist) over and over again.

Is that to drive you insane? No, it’s to help you focus! One of my favorite productivity hacks is to play songs without words in them because they are known to improve your focus over an extended period of time.

With that in mind, here is some great music for productivity.

 

4. Have a pad nearby for distracting thoughts

Distracting thoughts ruining your concentration? Have a notepad nearby where you can quickly jot ideas down and get back to the task at hand.

Doing so will allow you to remove that thought from your mind and get back to what needs to get done.

I’m a big fan of using post-its for this, but really any piece of paper (digital or physical) will do.

 

5. Productivity hacks – Finish what you start

Start a task. Finish it completely. Then move onto the next one.

If you’re wondering how to increase your productivity, this is one you need to keep in mind!

It’s an incredibly simple productivity hack that, if actually used, will make a huge difference in what you’re able to get done.

Next time you set out on a task, make sure you finish it before moving on. If you don’t, you are basically just piling up laundry in your head.

Having a hard time focusing? Give the Pomodoro technique a try. 

 

6. Take baby steps

This is one of my favorite productivity hacks – start small.

If you are working on a particularly daunting task, write down the first thing that you need to get done in order to make progress.

Then get after it.

Start small and with time you will make a mountain of progress. Oh and as an added bonus, here are some tips to help you get motivated.

 

7. Productivity hacks – Find your timing

One of the best productivity hacks for executives, students, and parents alike is to find your ideal timing. In other words, you need to find which time period during the day you are most productive and effective in.

Morning, afternoon, or evening.

Because in order to best utilize your time, you need to understand which block you are most effective in and then tailor your schedule to capitalize on it.

 

8. Automate

Another great method for saving time is to automate repetitive tasks.

  • Hate manually paying bills? Set up automatic payments.
  • Tired of physically tracking all of your expenses? Use a service that aggregates all the info for you.
  • Dislike keeping track of your written notes? Use an app that lets you carry them across all your devices.

Think of things in your life that you can automate, then set things up in a way so that you no longer need to deal with them.

 

9. Productivity hacks – Delegate

Similar to automating, delegating is another one of the great productivity hacks.

Why?

Because it allows you to offload some of the menial tasks that you are responsible for each day.

Whether that’s hiring a virtual assistant, leaning more on your colleagues, or using a third-party service to deliver groceries, delegate tasks out to others so that you can focus on the things that matter most to you.

 

10. Learn to prioritize

Figure out what tasks have the biggest impact on your life and work on those first. Then, once the important items are handled, move onto your other tasks.

By starting each day with your most important task, you ensure that you put your energy and effort towards something meaningful.

But with that in mind, knowing how to prioritize your tasks, or even understanding what tasks actually need to be worked on, can be quiet challenging.

For that reason, I’ve created a free bootcamp course for you. Here’s how it works.

Each day over the course of 5 days, I’ll email you 1 new lesson that you can use to create your very own productivity plan. A plan to help you take stock of everything you need to do, recognize what needs to be worked on and what doesn’t, and how to prepare for each day so that you can be at your absolute most productive.

You can sign up for my free, 5-day productivity plan bootcamp right here:

 

11. Productivity hacks – Wake up earlier

Try going to bed and waking up one hour earlier than you normally would. Then use that newfound time before the craziness of the day begins to work towards your goal – whatever that may be.

Personally, ever since I started waking up an hour earlier so that I could more effectively pursue my goals, I’ve gotten a lot more done and have moved even faster in the right direction. It’s been a real life-changer.

Bonus: If you’re ready to start setting goals, check out my goal setting guide < there.

 

12. Create templates

Ah, templates. Here is an example of one of those great productivity hacks for students, business owners, busy parents, or really anyone looking to be more effective with their time.

Templates are an amazing way to save time. Want an example?

Well, if you send the same email over and over again, you can create a template instead so that you can easily insert or copy and paste right into the message.

Think of areas in your life that use the same words repetitively and create templates for them so that you don’t have to write from scratch each time.

 

13. Productivity hacks – Make checklists

Templates and checklists. Two amazing tools to increase your productivity.

When used properly, checklists are a great way to help you stay focused and on task. You can use them to list to-dos, chronicle your priorities, or help relieve overwhelm.

I’m a huge proponent of making lists. Just make sure that when planning things out you adhere to Parkinson’s Law

 

14. Turn off mobile notifications

Spend some time digging through the settings of your phone and turn off the notifications for any apps that could easily distract you (I’m looking at you, social media).

To go one step further, when you really don’t want to lose your focus you can also put your phone in a different room or turn on airplane mode.

 

15. Productivity hacks – Clean your desk

When it comes to productivity hacks at work (or really anytime you sit at a desk), this one tops the list.

When you sit down to start a task or are ending your day, clean off your desk. Doing so will allow you to start fresh and tackle the task at hand with a clear mind.

And when getting organized, try not to spend too much time cleaning (ie. procrastinating). Be quick and get to work!

 

16. Disable desktop notifications

Similar to turning off mobile notifications, you’ll want to go ahead and disable desktop notifications as well.

The fewer things you have popping up and distracting you, the better.

 

17. Productivity hacks – Follow the 2 minute rule

If a task arises that will take you less than 2 minutes to complete, go ahead and do it right away.

It will be easier for you to quickly take care of it now as opposed to having it rattle around in your mind until you tackle it later.

 

18. Adhere to the 5 second rule

Here’s a great productivity hack if you’re running low on motivation. Next time you find yourself looking at a task that you don’t want to do, countdown in your head from 5.

By the time you get to 0, get up and start working on it. Simple, but effective. 

Like that one? Here are a few other tricks that you can use to increase productivity.

 

19. Productivity hacks – Avoid decision fatigue

Reduce the amount of decisions that you need to make each day.

Doing so will allow you to make better, clearer choices instead of trying to decide while in a fog of fatigue.

Plan things out ahead of time, put systems into place, and limit the amount of real decisions you need to make.

 

20. Make time for you

Ending our list of productivity hacks is one of the most important – self care. You need to spend time taking care of yourself!

Make sure to take good care of you so that your mind and body are able to function at 100%.

A healthy you is a productive you. And a productive you is a you that is moving in the right direction.

 

Moving forward

Productivity hacks are a great way to get more done and better utilize your time. But remember, they are just a tool to help you create your ideal life.

By properly managing your time, and by getting the right stuff done, you will achieve what you work towards.

So get after it!

AND if you want to take it one step further, I recommend creating a productivity plan.

A plan for your time that allows you to capture all your various tasks that you need to do, correctly prioritize them, and then create a plan that allows you to be at your most effective each day.

For that, I’ve created my free, 5-Day Productivity Plan Bootcamp. Over 5 days, I’ll email you 1 new lesson each day detailing how to do what I described above.

It’s a great way to enhance your efforts and make progress in the right direction. You can sign up right here:

 

 


References:

1 Reference – The Guardian

2 Reference – Classy Career Girl

3 Reference – George Halachev

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